Payments, Cancellation, Terms & Conditions

SUPPORTERS 

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  


EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice. 
TERMS AND CONDITIONS.pdf
Terms and Conditions of Supporter will be included in the Supporter agreement as well.


INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice
40% by  December 21 , 2018

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

Option 1: Payment by check ($). 
Please make checks payable to:
Kenes International Organisers of Conferences Ltd - WSSFN 2019

Option 2: Payment by Bank Transfer ($). 
Please make drafts payable to:
Kenes International Organisers of Conferences Ltd -  WSSFN 2019
All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 

The organisers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before October 22, 2018 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between October 22, 2018 and February 22, 2019 inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from February 22, 2019 onwards.