Abstract Submission & Guidelines

Abstract Submission is now closed.

KEY DATES

​Abstract Submission Opens
​Tuesday June 19, 2018
​Abstract Submission Deadline
​Monday January 7, 2019
​Abstract Submission Extended Deadline
​Thursday January 31, 2019
​Abstract Notifications Sent Out
​Thursday March 21, 2019
Deadline for Abstract Presenters to Register
​Tuesday April 16, 2019



SUBMISSION OF ABSTRACTS

Abstracts must be submitted in English and should report on results of truly original research in stereotactic radiosurgery, and closely related fields that have not been published whole or in part elsewhere. The proposal will be reviewed according to the scientific content and ethical considerations.

Abstracts may be submitted for oral or poster presentations. Authors are asked to advise their preference; however, the decision of which abstracts to select for oral presentation is the responsibility of the Scientific Committee.

Abstracts must be submitted via the website only. Only abstracts submitted via the online submission form will be sent to the Abstract Review Committee for review. Abstracts submitted by fax or e-mail will not be accepted.

Please do not submit multiple copies of the same abstract.

A confirmation email will be sent to you when your abstract has been received. Please refer to your abstract by number, title and presenting author in all correspondence regarding the abstract. Please contact the Secretariat if you do not receive confirmation that your abstract has been received.

Conflicts of Interest / Disclosure: Work submitted for presentation must include an acknowledgement of funding sources of commercial nature and/or consulting or holding of significant equity in a company that could be affected by the results of the study.

Abstracts must be original and must not have been published or presented at any other meeting prior to the WSSFN 2019.

Abstract submitters will be notified about the status of their abstract on or before Tuesday, March 12, 2019.

Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees by the Early Registration Deadline will be scheduled for presentation.

Submission of an abstract acknowledges your acceptance for the abstract to be published in the official WSSFN19 publications. 

All accepted abstracts will be published in the journal Stereotactic and Functional Neurosurgery.

 

GUIDELINES FOR SUBMISSION

Before you begin, please prepare the following information:

1. Presenting author's contact details:

  • Email address

  • Full postal address

  • Daytime and evening phone number

2. Author and co-authors' details -

  • Full first and family name(s)

  • Affiliation details: department, institution / hospital, city, state (if relevant), country

3. Abstract title - limited to 30 words

4. Abstract text – limited to 350 words

Tables – A maximum of 3 tables of up to 10 rows x 10 columns can be included per abstract.

Graphs and images –  It is important to note that each image included in the abstract is worth 10 words. A maximum of 3 images can be included per abstract. The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload graphs and images in JPEG format only.

Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word appears the first time.

Use generic names of drugs. Express numbers as numerals.

Only metric system (SI) units should be used.

 

Abstract Format

Abstracts must be submitted with the following sections:

  • Objectives

  • Methods

  • Results

  • Conclusions

Abstracts must be allocated to a specific category and topic area for the Scientific Program. You will need to select the category and topic most suited to your abstract. You may find the list of applicable abstract topics here.

Please note that abstracts must be SUBMITTED before the deadline in order to be sent to review for inclusion in the Scientific Program.


ABSTRACT SUBMITTERS' DECLARATION 

During abstract submission you will be asked to confirm that you agree to the following: 

  1. I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted. 

  2. Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programs, other promotions, etc.) 

  3. The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (Hereafter: the "Content") to WSSFN19 and Kenes International (Hereafter: the "Organizers"), nor the publication of any such Content by the Organizers, on the internet or otherwise infringes any third party rights, including but not limited to privacy rights and/or intellectual property rights. 

  4. The Abstract Submitter grants the Organizers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis. 

  5. I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract. The submitting author may request to be copied on abstract correspondence. 

  6. I understand that the presenting author must be a registered participant. 

  7. The Organizers reserve the right to remove from publication and/or presentation an abstract which does not comply with the above. 

  8. I understand that I must select a specific Theme, Topic and/or Sub-Topic for my abstract allocation.  Although the Committee will work hard to honor this selection, this cannot be guaranteed.  The Committee reserves the right to change the Theme, Topic or Sub-Topic under which the abstract was originally submitted. 


 



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